COMMUNICATION IN ORGANIZATIONS

What can help boost effective teamwork?

Effective communication can always make it easier for a team to share its ideas and thoughts and work effectively and lead to better project collaboration.

For streamlining internal communication, Workplace communication is the most vital element. It helps the management and the team to be on the same page Having good communication means having an understanding of a shared meaning.

Best Ways To Communicate at workplace:

  1. Meetings: Listening to others is the most important communication skill to possess. Meetings help in growing patience, if you feel you are talking over others then it’ll help you consider to listen to others because a meeting is all about sharing and listening to various ideas.When employees feel like they are being listened to the feel more encouraged and creates a more collaborative culture.
  2. Brevity for Effective Communication: When speaking or addressing a lot of people in a workplace meeting always remember to keep it brief and to the point as you can’t be the only one speaking. Also addressing long paragraphs to a group of people makes it boring and reduces others concentration towards the main point.
  3. Clarification: Don’t be afraid to speak up whats on your mind and at the same time never presume that others understand every bit of what you have to say. Asking questions can help you understand how well your audience has gotten you.
  4. Communication style: There has to be a proper flow through the procedure, like first scheduling a calling following up with some meeting notes.You need to establish a routine of communication which also helps the colleagues and clients know about the high level of communication.
  5. Open mindedness: This concept helps you to enter a conversation which is judgement free and free of preconceived notions and gives the confidence to other person to speak their minds. If you’re quick at shutting things off then the employees will be less inclined to share their ideas with you which is of no benefit to any organisation.

Communication Tools:

Every business or organisation needs some specific tools for its effective performance.

Here are some of them:

  • Video conferencing: The workplace environment has become so flexible with work from home policy but that doesn’t mean that the employees can miss out on team meetings. Therefore the video conferencing policy helps to interact face to face at the ease of staying at home. It helps in effective communication from remote areas to anywhere in the world.
  • Messaging: Although messaging is not the most preferred way of communication but it can be greatly beneficial alongside phone calls or video calls. It’s more like a quicker update of certain ideas and thoughts. It’s a method of informal email.
  • Phone: It could sound old school but every organisation needs a proper phone call system to talk to their clients and employees. It allows voice mails to be left and easy access to a customer service representative.
  • Email: Emails are a popular way to communicate in an office from B2B. Since people are moving towards video calls and phone calls therefore the use of emails have been decreasing but is always helpful.

Therefore, it’s easier for every organisation to function efficiently with the right flow of communication through all the level of the organisation.